COVID-19 Update

All direct access to administrative offices is restricted

To contact the Village offices, please call 513-561-6500 or use the online directory.

  • All payments – please utilize the online payment system or the drop box located in the Administration Building’s parking lot.
  • Shooting Club and Bridle Trail memberships and Grand Valley passes will be handled only through e-mail and U.S. mail. Please contact 513-561-6500 for inquiries regarding memberships or passes.
  • Permits may be submitted via email to Assistant City Manager Jon West or U.S. mail. For any questions, please contact Mr. West at 513-979-6216.

Online Public Meetings

VILLAGE-RELATED COVID-19 UPDATES
April 8, 2020

On March 26, 2020, the Ohio legislature passed HB 197 – Ohio’s Novel Coronavirus Response Bill. This bill included the following:

1. The allowance for remote public meetings. If you wish to participate in the monthly Committee meetings and/or Council meeting, please refer to the Calendar section on the Village website (www.ihill.org) or Village App for webinar links and call in phone numbers. April meeting dates are as follows:

  • Public Safety Committee April 9, 2020 at 7:30 a.m.
  • Law Committee April 9, 2020 at 8:00 a.m.
  • Water Works & Finance Committee April 14, 2020 at 7:00 a.m.
  • Public Works Committee April 14, 2020 at 8:00 a.m.
  • Buildings & Grounds Committee April 14, 2020 at 8:30 a.m.
  • Village Council April 20, 2020 at 6:30 p.m.

2. The state extended the income tax filing and payment deadline for state returns from April 15, 2020 to July 15, 2020. Indian Hill will follow this same extension for the local income tax returns. Please refer to the April Bulletin for more information.

3. The continuance of the March 17th Primary Election to April 28, 2020. However, this continuation includes no in-person voting at the polls. Please refer to the March 31, 2020 e-mail blast on the Village Website or App for more information.

Village staff would like to know if there are any Village residents who may be in need of assistance during this pandemic. If you know of anyone or if you are someone who requires help, please do not hesitate to contact the Rangers at 513-561-7000 or the Administration offices at 513-561-6500. We are here to provide whatever resources we have available within social distancing regulation.

As always, thank you for your continued patience and flexibility as we work collectively to contain the spread of the COVID-19 virus. We are appreciative of the efforts displayed throughout the Village to abide by the social distancing regulations for this pandemic, especially the temporary changes within Village parks, facility closures and Village collections. As this situation is constantly changing and updates are provided daily, please watch for additional information through the Village’s website and e-mail blasts.

Wishing you health always,

Dina C. Minneci
City Manager

Special Message From Public Works

To reduce the risk of exposure to employees and residents alike, the Public Works department will need all residents to place their trash and recyclable material on the driveway beginning Monday, April 6. This will not only keep the employees from entering garages and closets, but also lessen the likelihood of your collectibles being missed if your normal collection route driver is absent.
If you have any questions about when your pick up occurs, feel free to contact the public works department at 831-3712 or click here to see schedules and guidelines for trash and recycling.

Information regarding the 2020 Primary Election and Indian Hill’s Issue 1 – Charter Recommendations

Late Thursday, March 26, 2020, the Ohio State General Assembly passed HB 197 which, amongst many other COVID-19 related provisions, approved a continuation of the March 17th Primary to April 28, 2020. However, this continuation includes no in-person voting at the polls. The provision only allows voting to occur through an absentee ballot. In order for you to participate, a request must be made to the Hamilton County Board of Election for a ballot to be sent to you. The request form is located at https://votehamiltoncountyohio.gov/voting-options/mail/or you can call 513-632-7000. Once you download or receive the form in the mail, you must fill it out in its entirety, including your signature. The completed form can be returned to the Hamilton County Board of Elections by mail or by dropping it off in the marked receptacle on site at:

Hamilton County Board of Elections
4700 Smith Road
Cincinnati, Ohio 45212

The Board of Election will mail you an absentee ballot with instructions. Once you have filled out your ballot, you will mail it back to the Board in the postage paid envelope or by placing it in the marked receptacle on site at the Board of Elections. The ballot must be postmarked by April 27, 2020 or dropped off on site by 3:00 p.m. on April 28, 2020. As a reminder, the Village of Indian Hill has its Charter recommendations listed as Issue 1 on the ballot. Information regarding Issue 1 was sent to all registered voters in early February. You may refer to https://ihill.org/charter for details regarding these requested changes.

As always, thank you for your patience, understanding and flexibility during this pandemic and for respecting and adhering to the COVID-19 federal and state guidelines. We are all in this together as we work to flatten the curve. Please do not hesitate to contact the Village with any questions as pertinent services continue to be provided.

Wishing you good health always,

Dina C. Minneci
City Manager
dminneci@ihill.org

Covid-19 Update-Village Services and Facilities

With the “Stay At Home Order” that was issued by the Governor DeWine on March 23, at 11:59 p.m., I wanted to provide an update on Village services and amenities:

  • ALL pertinent city services will continue – police, fire, EMS, trash collection, recycling, street work, Public Works/Water Works projects, water distribution, parks, and  financial transactions. All are considered Essential Services.   Ways to assist with social distancing:
    • Please place garbage cans out the night before the scheduled pick up time.
    • For non-emergency issues, please call the Rangers at 561-7000 or the Joint Fire District at 561-7926.
  • Parks will remain open with the following amenities closed:
    • All playgrounds
    • All tennis courts
    • All basketball courts
    • All shelters
    • All Village-owned kayak/canoe accessories at Grand Valley
    • Requesting visitors to respect social distancing:
      • Keep a six foot distance between each other
      • Walk in one direction on walking paths
      • Keep walking groups small
    • Closures/Cancellations/Postponement:
      • No public meetings until further notice
      • Access to all Village and Joint Fire District buildings is restricted.  Please utilize online payment, ordinary mail or the drop box in the Administration Parking lot.
      • All permits will be processed through e-mail and ordinary mail.
      • The Shooting Club and Livingston Lodge are closed
      • The local income tax deadline of April 15th will be extended to July 15th to match the federal and state deadlines
      • All Recreation Commission activities have been postponed though April 3, 2020 – date Governor established for school closures.  If this date gets extended, then Recreation Commission will get extended.
      • Joint Fire District has postponed fire safety inspections (unless authorized by the Chief) and community public education

Please do not hesitate to contact the Village at 513-561-6500 with any questions or concerns.  As has been said many times, “We are all in this together.”  Thank you, again, for your patience and flexibility during this pandemic.  We appreciate all you are doing to stop the spread of COVID-19.

Wishing you good health always,

Dina C. Minneci
City Manager

COVID-19 Village Information Summary

  • Ohio’s “Stay At Home” order FAQ
  • Changes in Madeira & Indian Hill Fire Department responses and programs
  • Tax Filing and Payment Deadline Extended To July 15, 2020
  • All direct access to administrative offices will be closed. Please utilize the following forms of communications:
    • Email or telephone – refer to the Village Website or App for contact information
    • All payments – please utilize the online payment system or the drop box located in the Administration Building’s parking lot
    • Shooting Club and Bridle Trail memberships and Grand Valley passes will be handled only through e-mail and U.S. mail. Please contact 513-561-6500 for inquiries regarding memberships or passes.
    • Permits may be submitted via email to Assistant City Manager Jon West or U.S. mail. For any questions, please contact Mr. West at 513-979-6216.
  • The Shooting Club is closed and the Spring Five Stand Leagues are postponed until further notice.
  • All parks will remain open (please keep your distance); all playground equipment  basketball and tennis courts closed.
  • The Grand Valley is open (please keep your distance), fishing tournament has been cancelled and all Village owned kayaks, boating equipment, and canoes will be unavailable.
  • All Recreation Commission activities have been postponed though April 3, 2020
  • The Indian Hill Planning Commission meeting scheduled for Tuesday, March 24, 2020 has been cancelled. As soon as we are able to re-schedule the meeting, a notice will be mailed out to all adjacent property owners with the date of the re-scheduled hearing.
  • Please check the Village calendar for information on other events and meetings, Including Village Council.

Tax Filing and Payment Deadline Extended To July 15, 2020

In accordance with the IRS filing and payment extension, the Village’s income tax return and payment deadlines have been extended to July 15, 2020 in response to the COVID-19 outbreak. At this time, the Village plans to follow the deadlines that are put in place by the IRS, but please monitor this site and the Village Bulletin for future updates.

Although the deadline has changed, we encourage those whom have their returns complete to file them as quickly as possible, even if no payment is made.  This will minimize processing delays and other issues that may arise with the shortened processing time periods and potentially limited staffing levels over the next few months.  If you have any questions or need additional information regarding the 2019 income tax filing season, please do not hesitate to contact Scott Gully, Finance Director/Tax Commissioner, at 513-561-6500.

A Message From The Mayor Regarding COVID-19

Dear Fellow Indian Hill Residents,

As you no doubt are aware, the State of Ohio and the Village of Indian Hill are working hard to slow the spread of the coronavirus (COVID-19) in our communities. The success of this endeavor, however, will be determined by the individual choices we make in the next few days and weeks.

On March 9, 2020, Ohio Governor Mike DeWine responded to the spread of COVID-19 by signing an executive order declaring a state of emergency in Ohio. More recently, on March 17, the Director of the Ohio Department of Health issued an amended order prohibiting “mass gatherings” in Ohio. A “mass gathering” is any event or convening with 50 or more people in a single room or space at once, including parades, fairs, and festivals. While not mandatory, the order strongly recommends that Ohioans avoid unnecessary non-familial social gatherings of more than ten people, in accordance with the federal government’s coronavirus guidelines issued March 16, 2020.

The Village of Indian Hill is following the lead of Governor DeWine and the State of Ohio and is implementing measures to limit the spread of COVID-19. As members of the Indian Hill community, we all need to be mindful of ways to protect not only ourselves and our families, but also to ensure the safety of the entire community. Only together can we help prevent the spread of this disease among our residents and the community. To be successful, we need the commitment and cooperation of everyone in Indian Hill. You can make a difference in this fight by practicing social distancing—i.e., maintaining enough distance (six feet or more) from another person to avoid getting infected or infecting someone else. Even when outside, it is advised to maintain a distance of six feet or more from others.

These are indeed difficult times and we are sensitive to the challenges that we may still face ahead. Each day brings new information that can make us anxious. However, by working together as a community, we can make a difference and help slow the spread of this highly contagious virus. Please be assured that Village staff is monitoring this situation very closely and will continue to provide updates as necessary.

On behalf of Village Council, we wish you and your family good health and all the best in these difficult times.

Melissa S. Cowan
Mayor

Coronavirus Update From The Village Manager

The Village continues to remain diligent in monitoring the current information regarding the risks and concerns of the coronavirus. Please refer to the Village Website and App for previous updates.  The following Village-related information has been added since March 16, 2020 and is effective immediately:

  • All direct access to administrative offices will be closed. Please utilize the following forms of communications:
    • Email or telephone – refer to the Village Website or App for contact information
    • All payments – please utilize the online payment system or the drop box located in the Administration Building’s parking lot
    • Shooting Club and Bridle Trail memberships and Grand Valley passes will be handled only through e-mail and U.S. mail. Please contact 513-561-6500 for inquiries regarding memberships or passes.
    • Permits may be submitted via email to Assistant City Manager Jon West or U.S. mail. For any questions, please contact Mr. West at 513-979-6216.
  • The Shooting Club will be closed indefinitely – the Spring Five Stand Leagues are postponed until further notice.
  • All parks will remain open; however, all playground equipment and tennis courts will be closed
  • Grand Valley — all Village owned kayaks, boating equipment, and canoes will be closed
  • The Indian Hill Planning Commission meeting scheduled for Tuesday, March 24, 2020 has been cancelled. As soon as we are able to re-schedule the meeting, a notice will be mailed out to all adjacent property owners with the date of the re-scheduled hearing.
  • Grand Valley – April 25, 2020 Fishing tournament has been cancelled

Although these closures and cancellations are needed to ensure the safety of all our residents by promoting the federal and state safety guidelines during this pandemic, please know the Village is striving each day to ensure pertinent services continue. As always, I cannot thank you enough for your patience, understanding and flexibility during this unprecedented and continually changing time.  We wish everyone good health and spirits.

Dina C. Minneci
City Manager
dminneci@ihill.org

Fire Department Guide for Madeira and Indian Hill Residents

From: Stephen C. Oughterson, Fire Chief
Date: 3/16/2020

I wanted to give an update to all citizens and visitors to Madeira and Indian Hill regarding our administration and operations during this County, State and Federal Emergency for the COVID-19 Pandemic. We have been closely monitoring the COVID-19 Pandemic and we now have the following operations and administrative changes in affect. Please understand that currently, we anticipate no delay in service or decreased standard of care. All the steps below are advice and recommendations based on data from our health department partners such as the CDC, Ohio Department of Health, and the Hamilton County Public Health Department.
1. You may see our personnel in additional personal protective equipment (PPE)such as masks, googles and / or gowns. This is for your protection as well as ours.
2. Initial assessment of EMS patients may begin with a series of questions to screen COVID-19 patients or potential patients. Initial assessment may also be conducted at about 6 feet until proper PPE is donned.
3. We have cancelled all public education activities, such as station tours and CPR classes.
4. Car Seat installation services have been postponed indefinitely.
5. Fire and Life Safety Inspections have been postponed unless there is a immediate danger to life safety.
6. COVID-19 Testing is not available at either MIHJFD fire station currently.
7. Fire station visitors will be limited to the apparatus bay for official business only. No unauthorized personnel will be allowed inside the living quarters or offices to reduce possibility of exposure to the public and to our first responders.
8. Please follow the advice from our local, state and federal public health officials.
Thank you for your cooperation in this time of crisis and please know that our firefighters, EMT’s and Paramedics will do everything they can to continue to provide excellent service to our community.

Information regarding the 2020 Primary Election and the Coronavirus

Throughout the day and evening on March 16, 2020, state officials worked to determine if the 2020 Primary Election would take place.

At 10:08 p.m. on March 16, 2020, Governor DeWine postponed the State of Ohio Primary Election after declaring the coronavirus situation a “health emergency”.  Polls will not be opened today – March 17, 2020.  Please refer to the Hamilton County Board of Elections and the Ohio Secretary of State websites for further information.

As always, thank you for your patience, understanding and flexibility during this unprecedented and continually changing time.

Dina C. Minneci
City Manager
dminneci@ihill.org

Voting And Event Status Update

Information regarding the 2020 Primary Election
Although Livingston Lodge will be closed through the end of April, the Lodge WILL BE OPEN for voting. The following is a public service announcement I received from the Hamilton County Board of Elections:
Voting at Polling Places on Election Day
We are taking precautionary steps at all 332 polling locations by providing hand sanitizer and disinfecting wipes for use on high touch areas (voting equipment, styli, pens, tables, and voting booths).  Voters are welcome to bring their own pens into the voting booths (blue or black ink). Informational Sheets regarding everyday preventive actions to guard against the spread of illnesses are also being distributed to each polling location.
Event and Village Facility Status
 
Please refer to the Village Website and App for continual updates. The following have been added since March 13, 2020:
  • Mayor’s Court will be continued for a minimum of 30 days until further order of the court
  • April 24-25, 2020 Rowe Arboretum Annual Plant Sale has been postponed until further notice
While all Indian Hill offices will remain open during their normal hours, I respectfully ask residents to refrain from visiting the facilities. Please contact the appropriate department via e-mail or telephone (513-561-6500). In addition, there is a drop box available in the Administration building’s parking lot for bill payments.
As always, we will continue to monitor the situation and provide updates as needed and all pertinent Village services will continue as normal with no anticipated disruptions. Thank you for your patience, understanding and flexibility during this unprecedented and continually changing time.
Dina C. Minneci
City Manager

Update From The Village Manager

The Village of Indian Hill continues to actively monitor and participate in strategies to minimize the effects of the COVID-19 Outbreak.
After the Governor’s speech yesterday and working with our neighbors and outside agencies, we must take precautions to help prevent the spread of the disease among our employees, residents and communities. Such precautions include cancellations and suspensions of the following Village-related activities and programs:
  1. March 15, 2020 – Grand Valley Bird Walk – cancelled
  2. April 1, 2020 – Green Area Advisory Committee – cancelled
  3. April 19, 2020 – New Resident Party – postponed until further notice
  4. All Recreation Commission activities will be suspended for the time that Governor DeWine has declared all school activities, including classrooms, to be closed. At this time, the governor’s suspension ends April 3, 2020.
  5. Livingston Lodge will be closed through April 3, 2020
At this time, Grand Valley Nature Preserve and Rowe Arboretum will remain open.
While all Indian Hill offices will remain open during their normal hours, I respectfully ask residents to refrain from visiting the facilities. Please contact the appropriate department via e-mail or telephone (513-561-6500). In addition, there is a mailbox available in the Administration building’s parking lot to drop off bill payments. You also may obtain pertinent Village information at www.ihill.org or the Village Appwhich is available on IPhone and Android.
As always, we will continue to monitor the situation and provide updates as needed. All Village services will continue as normal with no anticipated disruptions.
This is a very fluid situation as more and more information is learned and released about this virus. I thank you for your patience, understanding and flexibility during this unprecedented and continually changing time.
Dina C. Minneci
City Manager

Coronavirus Update From The Village

The Public Safety organizations of Indian Hill are actively monitoring and participating in strategies to minimize the effects of the COVID-19 Outbreak.  We would like to convey information that we believe to be accurate to keep our community safe in this crisis.

While much of the actual disease and its transmission methods are being studied, we know that our reaction must be focused on prevention.  We cannot stress enough the importance of practicing good hygiene and sanitation measures at home, work or school.

Prevention measures can be found at the Center for Disease Control, Ohio Department of Public Health, Hamilton County Emergency Management and Homeland Security Agency.  The following websites will provide measures you can take to help keep you and your family safe:

Centers for Disease Control and Prevention – Coronavirus Disease 2019

Ohio Department of Health  – COVID-19 Resources for Local Health Ohio

Hamilton County Public Health Coronavirus Information

Be assured that the Madeira & Indian Hill Fire Joint Fire District and the Indian Hill Rangers have been, and will continue to be, in constant contact with other neighboring departments and county officials to ensure effective communication.

We will continue to monitor the situation and develop ongoing city and county plans as needed. Emergency Operating Plans (EOP’s) have been established for situations such as this and include several mutual aid agreements with other communities and agencies. No interruption of services is expected within the Village.

Stephen Oughterson
Fire Chief
Madeira/Indian Hill Joint Fire District

Col. Chuck Schlie
Police Chief
Indian Hill Rangers

 

 

 

 

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With a population of around 5,900 people, it is technically a city but its life style over the years has remained constant, that of a quiet residential community. Indian Hill is located in Hamilton County, Ohio, just a few miles northeast of the City of Cincinnati.

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6525 Drake Rd,
Cincinnati, OH 45243
(513) 561 - 6500

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